The Westchester Public Library endorses the Library Bill of
Rights and its interpretations as guiding principles for the selection of materials, the maintenance of the
library's collection, challenges to selections and for related decisions about the accessibility of library
materials and services. The library hereby adopts these documents and the other related documents that follow
this policy as addendum to its policies on library service and the library's collection.
It is the goal of the library to own or have ready access to a
sufficient number of informational resources with sufficient scope, depth, relevance, and accuracy in a variety
of useful formats for the purpose of providing information; education and instruction; cultural experience and
growth; and meaningful recreation to the library's public.
The words "library materials," as they occur in this policy,
have the widest possible meaning. Every form of the permanent record is to be included whether printed or
audio; bound or unbound; photographed or otherwise reproduced on tapes, discs and pictures in the form of
photographs, paintings, drawings, etc.
"Selection" refers to the decision that must be made either to
add a given title to the collection or withdraw one already in the collection.
The library recognizes that many books, magazines and
newspapers are controversial and that any given item may offend someone. Selections will not be made on the
basis of any assumed approval or disapproval, but solely on the merit of the work as it relates to the
library's purpose and as it serves the needs and interests of the community as a whole.
Library materials will not be marked or identified to show
approval or disapproval of the contents, and nothing will be sequestered except for the express purpose of
protecting it from mutilation or theft.
The responsibility for the reading of minors rests with their
parents or legal guardians. Selection of library material will not be limited by the possibility that it may
come into the possession of minors.
This policy will be continuously reviewed by the library staff
and the Board to ensure that it continues to meet the needs and desires of the library and its
The purpose of this policy is to guide the library staff in the
selection of materials of current significance and lasting permanent value for inclusion in the library
collection. It is also the purpose of this policy to guide the library staff in selecting materials for
withdrawal from the collection.
RESPONSIBILITY FOR SELECTION
The responsibility for the selection of library material is
vested in the Director and under his direction such members of the staff who are qualified by reason of
professional education and training.
The Director will not establish a material selection committee
with the ability to veto individual purchases. Such committees are frequently utilized to limit the scope of
collection development and to ensure that "questionable titles" are excluded from purchase. Selection
committees may be formed, however, to discuss collection principles and to ensure that the collection is being
broadly developed and coordinated.
The Director will establish, subject to the approval of the
Library Board, the annual allocation of funds for purchasing library materials. Allocations will include, but
not be limited to funds for the purchase of standing orders, periodicals, non-print media, direct orders for
the adult collection and direct orders for the juvenile collection.
Once allocations have been made, individuals assigned to the
selection of materials for a given area are responsible for pacing their ordering of materials to ensure that
there is a steady flow of new materials throughout the entire year and that the allocation for a particular
area is never exceeded.
Staff members selecting items for purchase are responsible for
completing the appropriate orders and passing them on to the Technical Services staff for processing. It is the
responsibility of the Technical Services staff to keep the Director informed of the account
PRINCIPLES OF SELECTION
Material selection staff will be guided by two basic principles
when selecting books for the library collection. The selection staff will attempt to collect materials that the
patrons of the library district either desire or need.
1. Selection based upon desire: The expressed or otherwise
obvious desires of library patrons as evidenced by the circulation of materials and individual requests for
information should be examined by the library selection staff and used for the development of the collection in
popular subject areas and for the selection of popular titles. The expedient purchasing and processing of
popular works is vital to the materials' utility.
2. Selection based upon need: The library selection staff
should examine the scope and depth of the library's collection to ensure that core subject areas and classical
works are topically current and well represented. Although a medium-sized public library such as the
Westchester Public Library should not attempt to collect materials at a comprehensive or research level for any
subject area other than local issues, a broad range of materials should both serve and await the needs of the
Library selection staff should not emphasize selection of
materials based upon one principle over another, but should strive to strike a balance between purchasing both
desired and needed materials.
Materials are to be selected in
accordance with one or more of the following criteria:
1. Popular demand.
2. Contemporary significance or
3. Scope and authority of the subject
4. Reputation and/or authority of the
author, editor or illustrator.
5. Literary merit.
6. Relationship to the existing
collection and to other materials on the subject.
7. Price and
8. Format and
9. Scarcity of information in the
10. Availability of material in the
11. Attention of critics, reviewers
and the media.
SCOPE OF COLLECTION
The development of a public library's collection should be as
broad as the range of human experience and thought without classifying any ideas as "objectionable" or
The following terms are used to define
the selection levels of the library's collection:
1. Comprehensive or exhaustive:
Collection of all print and non-print materials related to a specialized subject area.
2. Research: Collection of major
reference works, primary sources, secondary sources and specialized monographs supporting college and
university school education.
3. Study: Collection of major
reference works, periodicals and core titles which introduce or supplement high school collections in major
4. Popular: Collection of the major
works or titles of authors or subjects of popular interest.
5. Basic: Highly selective collection
of works which introduce and define the author or subject.
6. Skeletal or minimal: Collection of
the most general treatments of the subject.
The library selection staff will periodically review the
library's collection and determine the most appropriate level for the selection of materials in a particular
subject area or concerning a particular author. Generally, the public library will not attempt to support
comprehensive or research level collections except in the area of local history. Most selection will be for the
purpose of supporting study, popular, basic or skeletal levels of collection development within the limitations
of the library's budget.
Since it is impossible and unreasonable for the selection staff
to read and review personally the large number of library materials being introduced each year, the selection
staff must rely upon the assistance of professional selection aids. The following are generally
recognized professional guides to the selection of library material and may be used to facilitate the selection
1. Professional library journals such
as Booklist, Library Journal, School Library Journal and Publisher's Weekly.
2. Magazines of general interest such
as Time, Newsweek, American Heritage and Smithsonian.
3. Journals in specific fields of
interest such as Scientific American, Byte, American History Illustrated and Business Week.
4. Bibliographies recommending
materials in specific fields for retrospective purchases such as Public Library Catalog and Children's
5. Publisher's catalogs and
1. Local History: The library
acknowledges a particular interest in the local history of the area and in the works of local authors and
artists. Everything reasonably obtainable will be acquired and preserved.
2. Legal and Medical: The library
purchases general legal and medical materials intended for the citizen or general reader. Although the library
currently acquires editions of the state and federal code, it will not collect materials intended specifically
for the legal or medical professionals in these fields.
3. Religion: The library will attempt
to acquire major works representing all doctrinal beliefs without prejudice.
4. Textbooks: Textbooks will be
acquired for the collection when they are the best, or only source of information on a subject deemed of
interest to library users. The library will not attempt to acquire texts to provide basic curriculum support
for the public or private schools in the area, but will acquire supplemental study materials for
5. Genealogy: Due to the extensive
collection efforts of the Porter County Public Library, the library will not attempt to acquire a collection of
Library patrons are invited to submit requests for the purchase
of new items at the Reference desk. The library's selection staff will periodically review requests made by
patrons for new materials and purchase the items deemed appropriate for inclusion in the collection. A patron
request for the purchase of an item will not automatically cause the item to be ordered. Patron requests must
meet the same criteria as other selections.
Requests for purchases of a single volume or a set costing over
$100.00 should be discussed with the Director by the staff member making the selection before
Multiple volumes of selected titles may be purchased for use by
library sponsored book discussion groups. Discussion books will be limited to mass market paperbacks and will
remain the property of the library.
GIFTS, DONATIONS, AND MEMORIALS
The library welcomes gifts and donations of materials and money
for improving the library's material collection with the understanding that donated material and money becomes
the sole property of the library which makes the final decision on the disposition of the gift and
The decision to include a gift in the library's collection
shall be made by the library's selection staff who will be guided by the same principles and criteria applied
to the selection of an item for purchase.
Monetary donations and memorial contributions will be expended
in an appropriate subject area if requested by the donor. Memorial plates will be included in memorial volumes
if desired by the donor.
The library will furnish appropriate acknowledgment for
donations upon request, either in the form of a receipt for cash or a letter for materials. The library will
not attempt to appraise or establish a value for the worth of donated material.
also the policy on Gifts and
The library's selection staff will be responsible for
periodically reviewing the library's collection for the purposes of weeding, rebinding or repairing materials.
Materials no longer useful to the library's collection will be discarded as having no value.
The following general criteria will be
used to select items for discard:
1. Dated material with little or no
2. Rarely used material with little or
no permanent value.
3. Misleading or factually inaccurate
4. Materials worn beyond reasonable
mending or repair.
5. Material superseded by a new
edition or a better title.
6. Trivial material of little or no
Material of lasting value will be
repaired or rebound if necessary.
RECONSIDERATION OF MATERIALS
Patrons who wish to lodge a complaint about a library item or
request the withdrawal of a title from the library will be asked to place their complaint or request in writing
and submit it to the Director.
When a written complaint is filed, the Director will review the
complaint and respond to the patron.
If the patron is not satisfied with the Director's response,
the decision of the Director may be appealed to the Library Board.